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Administrative Director/Collections Manager

  • October 22, 2021 10:25 AM
    Message # 11764494

    Administrative Director/Museum Collections Manager

    Lake Placid-North Elba Historical Society

    Lake Placid, NY 12946

    Job details

    Job Type


    Full Job Description

    The Lake Placid-North Elba Historical Society is seeking a Director/Collections Manager. This person reports to the President and is responsible for the management of office activities, implementation of programs, and care of the Historical Society’s collections. Additionally, they will work with the Board of Trustees and its Committees to achieve the goals and objectives of the organization.

    The applicant must be a well-organized and detail-oriented self-starter, who is mature and capable of primarily independent work. The candidate will enjoy working with the public and will have strong verbal and written communication skills. They must be proficient in Microsoft Office applications and knowledgeable about basic financial reports. Experience in grant writing is desirable, and familiarity with non-profit/museum software is a plus. The job does entail a degree of physical strength, mobility and dexterity.

    Functional Responsibilities:


    • Interface and provide administrative support to Board of Trustees and Society committees.
    • Represent the Society to the public and respond to all inquiries.
    • Maintain office files and organization.
    • Responsible for all functions related to the production and mailing of the Society’s bi-annual newsletter, annual appeal, and maintenance of memberships.
    • Coordinate and attend Board meetings.
    • Provide a monthly activities report to Board.
    • Ensure the History Museum is staffed and open for prescribed hours. Hire and train staff as needed.

    Program Development

    • Encourage and implement day and evening programs to increase public awareness and visitation to the History Museum.
    • Organize events by securing speakers, negotiate dates and contracts, and secure venues.
    • Generate interest and attendance through mailings, social media, and other marketing techniques.


    • Share Society events, exhibits, programs, and collections through press releases, promotional materials, e-blasts, and social media on a scheduled and timely basis.
    • Design and execute focused mailings, print ads, flyers, and program brochures.
    • Conduct public presentations about the Historical Society to various constituents.
    • Maintain website in conjunction with webmaster. Maintain Facebook, and Instagram pages.


    • Identify grant sources, prepare grants, and file reports.
    • Develop and execute membership mailings and annual appeal. Generate thank you letters.
    • Maintain accurate membership statuses and mailing lists.
    • Coordinate fundraising events, taking lead role in the organization of these events.

    Collections Care

    • Applies museum best practices to the processing, arrangement, and preservation of the Historical Society artifacts and archives.
    • Utilize Past Perfect to manage the collections and archives.
    • Assist Museum Committee on the design and execution of exhibits.
    • Educate the Board on collections care priorities. Make recommendations for accessioning and deaccessioning of artifacts.

    Applicants for this 40-hour-per-week, Lake Placid-based position should send a cover letter, resume, and reference list to director@lakeplacidhistory.com. The deadline for submissions is November 18, 2021.

    For more information on the Historical Society, see our website at www.lakeplacidhistory.com.

    Job Type: Full-time

    Salary range: $35,000-$44,000


    • ·         Health, Dental and Vision Insurance

    Required experience:

    • Collections: 1 year
    • Nonprofit experience preferred

The Museum Association of New York strengthens the capacity of New York State’s cultural community by supporting professional standards and organizational development. We provide advocacy, training, and networking opportunities so that museums and museum professionals may better serve their missions and communities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

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Troy, NY 12180 USA

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