JOB TITLE: Bookkeeper
INSTITUTION: Planting Fields Foundation
JOB LOCATION: Oyster Bay, NY
INSTITUTION WEBSITE: https://plantingfields.org/
About the Institution: Planting Fields Foundation strives to preserve and make relevant to all audiences the heritage of Planting Fields, an early 20th century 409-acre estate, designed as an integrated composition of the built and natural world. Founded in 1952 by William R. Coe, the Foundation is a not-for-profit public educational foundation chartered by the New York State Board of Regents and tax exempt under the status for a 501C3 organization. Located in Oyster Bay, New York and originally landscaped by the Olmsted Brothers of Brookline, Massachusetts, the Arboretum grounds feature 409 acres of greenhouses, rolling lawns, formal gardens, woodland paths and outstanding plant collections. The original historic estate buildings remain intact including Coe Hall, a 65-room Tudor Revival mansion designed by Walker & Gillette. The interior of the house is a showcase of artistry and craftsmanship and features a distinctly American aesthetic through original ironwork commissions by Samuel Yellin and murals painted by artists Robert Winthrop Chanler and Everett Shinn. Planting Fields is included in the National Register of Historic Places. Learn more at www.plantingfields.org.
Job Description:
Duties + Responsibilities
- Financial Record Keeping: Maintain accurate and up-to-date financial records using QuickBooks Online. Record and classify financial transactions, including income, expenses, and other financial activities in accordance with generally accepted accounting principles and nonprofit regulations.
- Accounts Payable: Process invoices. Manage accounts payable by accurately recording and tracking transactions. Prepare checks and verify payment accuracy.
- Accounts Receivable: Process accounts receivable and revenues. Record and deposit of all incoming funds from the Foundation’s fundraising and earned revenue programs.
- Payroll: Process the bi-weekly payroll with accuracy and confidentiality.
- Work in close collaboration with the Director of Finance and other staff. Perform other duties as assigned.
Qualifications + Requirements
- Two or more years of bookkeeping or accounting experience. Non-profit accounting experience a plus.
- Intermediate to advanced proficiency in Excel.
- QuickBooks experience a plus.
- Advanced proficiency with Payroll Software. isolved experience a plus.
- Excellent written and verbal communication skills and strong interpersonal skills.
- Accuracy and attention to detail are absolutely required, as well as a track record of reliability, confidentiality, and conscientious work habits.
- Ability to organize and prioritize effectively.
- Ability to adapt and work efficiently in a dynamic environment. Eagerness to troubleshoot and problem solve.
This Position is: In-Person
Position Type: Part-Time
Salary range: $25/hour
Benefits: n/a
How to Apply: send a resume and letter of interest (all in PDF format) to hr@plantingfields.org.
