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Executive Director

  • October 28, 2020 4:49 PM
    Message # 9331933

    Executive Director Search

    Hudson Mohawk Industrial Gateway

    Troy, New York

     About the Gateway:

    The Hudson Mohawk Industrial Gateway was founded in 1972 in Troy, New York, to preserve and promote the industrial heritage of the region primarily encompassing the New York communities of Troy, Watervliet, Green Island, Cohoes and Waterford. The Gateway also operates the Burden Iron Works Museum, which features displays and artifacts highlighting the region’s industrial past. The Gateway is a 501c3 non-profit institution and is chartered by the New York State Department of Education. The Gateway is supported by membership dues, donations, and fundraising activities and events. For further information, see the Gateway Web site www.hudsonmohawkgateway.org.

     Job Description:

    The primary responsibilities of the Executive Director are the management of the Gateway and the operation of the Burden Iron Works Museum and its collections. The Executive Director reports to the Board of Trustees. In conjunction with the Board and its Executive Committee, the Executive Director undertakes long- and short-range planning, policy development, budget preparation and monitoring, and development of programs and services. The Executive Director manages what is currently a small number of volunteers, and will be expected to lead the development of a docent corps. The Executive Director represents the Gateway in the community, participates in events and community outreach which increase awareness of the Gateway and the region’s industrial heritage, and performs duties which foster donation of relevant artifacts and funds to the Gateway.

    Essential Duties and Responsibilities of the Executive Director:

    • ·         Financial Records, Reports, and Proposals: Performs ongoing daily financial management. Works with the Treasurer and Board of Trustees to develop a yearly budget and monitor budget performance.  Coordinates with outside auditor regarding annual audit and preparation of IRS Form 990.
    • ·         Meeting Preparation: Prepares agenda and other materials for quarterly Board of Trustees and Executive Committee meetings.
    • ·         Planning: Responsible for strategic planning, as well as creating long-term, short-term, and annual goals and objectives for the organization.
    • ·         Exhibits: Works with the Exhibits Committee to develop and implement exhibits for the Burden Iron Works Museum and off-site venues.
    • ·         Collection: Works with the Collections Committee to ensure items donated to the Gateway are appropriately reviewed, accessioned, conserved, preserved, and cataloged.
    • ·         Community Outreach: Develops programs, community activities, and appropriate meetings which further the mission of the Gateway and benefit the community. Some of these events are fundraisers for the Gateway.
    • ·         Website, Promotion and Publicity: Promotes Gateway and Burden Iron Works Museum events and activities. Keeps SquareSpace website current.
    • ·         Membership: Works to increase membership numbers and member benefits, and maintains member records on FileMakerPro data base.
    • ·         Development: Sets goals for all major fundraising efforts, tracks totals, and reports to appropriate committees. Works with special event committees (e.g. Gala) to create sponsorship levels as well as solicit and process donations.
    • ·         Grants: Identifies grant opportunities and works to develop government, non-profit, and foundation grants to support the operations of the Gateway. Responsible for appropriate monitoring of grants and required reporting.
    • ·         Records: Keeps electronic records in an orderly and accessible system and monitors regular file back-up. Maintains required hard-copy files in an organized manner.
    • ·         Facilities, Supplies and Equipment: Coordinates maintenance of the museum building, grounds, and equipment, and provides for safe and reliable operation of the Burden Iron Works Museum. Maintains adequate supplies for Gateway operation within budget parameters. 
    • ·         Professional Development: Participates in educational activities and museum associations to keep abreast of the latest development in small museum and historical society management.

    Skills and Expertise Required:

    • ·         A strong interest in industrial history and a desire to bring the region’s industrial history to a wide audience; ability to serve as an articulate spokesperson for the Gateway.
    • ·         Interpersonal and team interaction skills; ability to work with a diverse community and with standing and ad hoc committees
    • ·         Excellent public speaking skills and a willingness to present programs to a variety of audiences.
    • ·         Experience in development and fundraising, particularly including foundation and government grants as well as corporate and private donations; ability to work with Board of Trustees to develop creative new fundraising opportunities.
    • ·         Financial record-keeping skills, including experience with QuickBooks for Non-Profits.
    • ·         Familiarity with Mac IoS environment and knowledge of the following applications: MS Office Suite, FileMakerPro, and SquareSpace. Familiarity with various forms of social media platforms, and willingness to expand the Gateway presence on social media.
    • ·         Supervisory skills, especially as relevant to volunteers.
    • ·         Ability to meet the physical demands of working and transporting materials in a historic building with non-standard stairs


    The Executive Director should have at least a bachelor's degree in History and/or Museum Studies and 3-5 years' work in a related field or an equivalent combination of education and experience, demonstrating the ability required to support a non-profit organization and manage service for a small historical society and museum staffed primarily with volunteers.

     Location: The Executive Director is based at the Burden Iron Works Museum in Troy, New York.

     Salary: This is a full time, salaried position; salary range $40,000-$50,000 depending on qualifications and experience.  The work schedule is flexible and some duties may be performed from home. Weekend and evening work will be required. Position is not eligible for overtime, but compensatory time is negotiable. The Gateway will probably not be able to assist with relocation expenses.

     Closing date: March 31, 2021.

     To Apply: Please submit cover letter and resume to: info@hudsonmohawkgateway.org  with Executive Director Search in the subject line. No phone inquiries please.

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The Museum Association of New York strengthens the capacity of New York State’s cultural community by supporting professional standards and organizational development. We provide advocacy, training, and networking opportunities so that museums and museum professionals may better serve their missions and communities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

265 River Street
Troy, NY 12180 USA

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