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Program Asssistant

  • December 04, 2019 10:06 AM
    Message # 8175498

    The Program Assistant is responsible for assisting and executing programs and events under the direction of the Director of Visitor Experience (DoVE). This includes assisting on program planning and execution in order to carry out the East Hampton Historical Society’s (EHHS) mission and vision through its care and presentation of its collections.

    The successful candidate will be creative, organized, enthusiastic, experienced in planning and programming, and working with the public.

    Administrative, planning, and paperwork related to program
    development. Such programs require coordination with other departments to ensure respective properties and technology needs are reserved and scheduled for setup, necessary supplies are ordered and on-hand, registration is managed leading up to and at the time of the event, needs and schedules of outside speakers are effectively managed, and show operations are smooth and well-organized.

    This position supports programming, marketing, and outreach objectives for EHHS by working with the DoVE to conduct events and improve the visitor experience. 

    Essential Functions:

    • Works in cooperation with other departments as support staff for programming, educational programs, and exhibitions.
    • Member File maintenance
    • Perform other duties as assigned.  Works occasional weekends and evenings as needed.
    • Program execution, especially during the summer season.

    Skills and Qualifications

    • Excellent Interpersonal skills. Friendly and professional demeanor.
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with Past Perfect a plus.
    • Excellent writing skills; strong scheduling, time management and organizational skills. Must be able to work under pressure and meet deadlines.
    • Functions well in a position that requires organization, punctuality, and knowledge of best practices.
    • Must be self-motivated and dependable.
    • A non-profit background a strong plus.

    Education and Experience:

    • BA/BS preferred; Knowledge of history and/or museums.

    Working Conditions:

    Position will be based in a busy historical society environment with active summer season at 5 historic sites. This includes participation in some Society events.

    The work entails dealing professionally with highly confidential information and requires a high degree of confidentiality.

    Physical Requirements:

    Must be able to lift and carry file boxes and other awkward items weighing up to 25 lbs., including up and down stairs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday.

    Salary Range: $17 per hour/24-hour work week

    To Apply:

    Please send cover letter, resume, and three references to Maria Vann, Executive Director at director@easthamptonhistory.org

    Please see our website at www.easthamptonhistory.org

    Application deadline is January 1, 2020.

The Museum Association of New York strengthens the capacity of New York State’s cultural community by supporting professional standards and organizational development. We provide advocacy, training, and networking opportunities so that museums and museum professionals may better serve their missions and communities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

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