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Temporary Project Archivist

  • August 09, 2019 8:29 AM
    Message # 7820036

    9 August 2019

    Temporary Project Archivist

    Theodore Roosevelt Inaugural Site Foundation (Buffalo, NY)

    The Theodore Roosevelt Inaugural Site (TR Site) preserves the private home where Theodore Roosevelt became the 26th President of the United States in 1901. It attracts a national and international audience and ranks in the Top 10 of "Things to Do" in Buffalo, according to TripAdvisor.com.  The TR Site is a unit of the National Park Service, the only NPS location in Western New York.  Since its inception, the Site has been managed by a local board of trustees, the Theodore Roosevelt Inaugural Site Foundation, through a cooperative agreement with NPS. The NPS and TR Site Foundation share in operating costs, with the Foundation raising its portion in the local community.

    The TR Site is currently seeking a Temporary Project Archivist to coordinate and execute the arrangement and description of the museum’s institutional archives.  This is an assignment position with a fulfillment period of approximately 3-4 months.  The collection consists of approximately 40 cubic feet of potentially confidential correspondence, meeting minutes, departmental records, and photographs, among other materials, dating from the grass-roots movement to establish the Site in 1962 to the present.

    The Project Archivist will report to the TR Site’s Deputy Director/Curator and work in conjunction with other museum staff, communicating archival standards and their practical application to ensure the long-term sustainability of the archives.

    Specific responsibilities include:

            Survey the collection and draft a processing plan/timeline

            Determine necessary archival materials and perform simple re-housing tasks; re-file/re-box materials in acid-free housing where necessary

            Develop an arrangement and description scheme for the collection that reflects the major functions of the records-creating units at the Site

            Create a basic finding aid for the collection that also helps identify temporary and permanent records found in the collection

            Organize the archival collection within a central physical location

            Create EAD MARC records for the collection

            Catalog the collection at the folder level within the TR Site’s Past Perfect database

            Provide training and written guidelines for permanent staff members to be able to sustain and continue the work accomplished through this grant

            Adherence to the standards of confidentiality

            Assist with the development of a Records Management Policy

    A successful candidate must be detail-oriented with solid, demonstrated archival experience.  This position requires an individual that is able to work independently, but is also capable of working as part of a team and teaching archival fundamentals to other staff members.

    Required qualifications:

            Master’s degree from an American Library Association (ALA) accredited library or information science program with a concentration in archival studies and/or records management or Master’s degree in a related field with current certification by the Academy of Certified Archivists 

            Demonstrated knowledge of and minimum of one year of professional experience with processing, arrangement, and description of archival collections as well as development of finding aids 

            Demonstrated experience working with data structure standards such as EAD and MARC

            Ability to lift and bend with boxes weighing up to 40 pounds and to work in areas with low ceiling heights

    Preferred qualifications:

            Experience with the archive module of Past Perfect Museum Software

            History background

    This temporary position is grant-funded for approximately 550-575 hours of work; schedule (M-F) to be determined.  There are no benefits associated with this position.

    Compensation: $20.00/hr

    To apply, please submit your cover letter, resume, and three references via email to Ms. Lenora Henson, lhenson@trsite.org   Applications will be considered until the position is filled, with an intended start date of early fall 2019.  No phone calls, please.

    The Theodore Roosevelt Inaugural Site Foundation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with federal, state, and local laws.


The Museum Association of New York strengthens the capacity of New York State’s cultural community by supporting professional standards and organizational development. We provide advocacy, training, and networking opportunities so that museums and museum professionals may better serve their missions and communities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

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