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Donor Relations and Grants Administrator

  • December 31, 2018 1:54 PM
    Message # 6978145
    MANY Staff (Administrator)

    Company Name:

    Adirondack Experience, The Museum on Blue Mountain Lake

    Approximate Salary: 

    Not Specified 


    Blue Mountain Lake, New York


    United States

    Position Type:

    Full Time

    Required Experience:

    2 - 5 years

    Required Education:

    Bachelor's Degree


    9097 State Route 30


    Blue Mountain Lake


    New York

    Company Name:

    Adirondack Experience, The Museum on Blue Mountain Lake


    Colleen Sage



    Job Title: 

    Donor Relations and Grants Administrator

    The Adirondack Experience, The Museum on Blue Mountain Lake (ADKX) in Blue Mountain Lake, founded in 1957, is one of the premier cultural institutions in upstate New York and is accredited by the American Alliance of Museums. ADKX’s 65,000 square feet of exhibitions are dedicated to exploring people’s connections to the Adirondacks through interactive exhibits, hands on activities and culturally rich collections. During the 2017 season ADKX opened one of the most exciting new exhibitions in its history: a 19,000-square-foot immersive interactive experience titled “Life in the Adirondacks”. The new exhibition combines our collections and the latest digital technology with hands-on experiences.

    The Donor Relations and Grants Administrator will be responsible for, and assist with, strategies to identify, cultivate, solicit, acknowledge, and retain major gift donors, planned giving prospects, and corporate, government, and foundation entities for the museum’s fundraising needs. This position is also responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to private, corporate, and governmental sources. The position requires the ability to travel and effectively interact with multiple constituencies. Additional requirements include: writing reports, formulating strategy and writing fundraising proposals, writing correspondence and acknowledgement letters, assisting with events, and providing support for proposal and solicitation preparation as required.   

    Donor Planning and Solicitation Responsibilities will include: 

    • Participate in the creation of annual institutional advancement goals, including income and expense budgets, and outlining strategies for donor and prospect cultivation, solicitation, and stewardship.
    • Work with advancement team and board to assist in all phases of planning and implementation of special fundraising campaigns.
    • Participate in planning and implementing Annual Fund drive to assure goal is met.
    • Organize and monitor a calendar of priorities regarding departmental fundraising goals.
    • Prepare proposals, talking points, call sheets, and donor lists for self and other solicitors as needed,
    • Solicit gifts both independently and with museum staff or volunteers when appropriate.
    • Help grow the institution’s planned giving program with written and in-person appeals. 

    Grants Administration Tasks:  

    • Research, develop, write, and submit letters of inquiry and grant proposals for approved museum projects, working with other staff as necessary. 
    • Create expenditure and income budgets to accompany proposals. 
    • Make phone calls and meet (as necessary) with foundation or agency staff when appropriate. 
    • Update grant reporting and general agency information into Raiser’s Edge database. 
    • Maintain grant schedules, tracking forms, and granting agencies’ portals and passwords. 
    • Maintain necessary files on grant awards and documentation. 

    Minimum Qualifications and Salary:

    Must have minimum of four years related experience in non-profit or academic major donor planning, cultivation, and stewardship.  Ability to use Raiser's Edge strongly preferred.  Must have a Driver's License, be able to drive, and be willing to work occasional evenings and weekends.   Salary is commensurate with education and experience.  Full benefit package is available.

    For more information and to apply online visit: https://www.theadkx.org/about-us/employment/year-round-employment/

The Museum Association of New York strengthens the capacity of New York State’s cultural community by supporting professional standards and organizational development. We provide advocacy, training, and networking opportunities so that museums and museum professionals may better serve their missions and communities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

265 River Street
Troy, NY 12180 USA

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