Job Location: Canajoharie, NY 

Job Title: P/T Bookkeeper

Institution: Arkell Museum & Canajoharie Library 

About the Institution: The Arkell Museum and Canajoharie Library are one legal non-profit organization. The Canajoharie Library is charted as an an Association library, but serves the region and beyond as a Public library that provides literary, entertainment, and information resources, and promotes the active use of these resources, for recreation, education, and community engagement. The Arkell Museum attracts visitors from around the country and is noted for an impressive fine art collection that includes work by 19th and early 20th century American artists, and 21 works by Winslow Homer alone. The museum also owns the substantial Beech-Nut Archive, and objects/ephemera related to Mohawk Valley history. We are a creative, educational, and supportive environment. Come join our team!  

The Arkell Museum and Canajoharie Library is nearly equidistant between Utica and Albany, NY (about 45 minutes from each), and is minutes from NYS Thruway exit 29. 

Job Description: The Arkell Museum & Canajoharie Library are seeking a part-time bookkeeper to join our staff. The bookkeeper reports to the Executive Director and Library Director on specific projects, and works regularly with the Administrative Assistant and part-time desk staff.

Responsibilities:

• Conducts all duties associated with accounts payable including interacting with staff and vendors, processing invoices, coding expenses, and data entry
• Conducts all duties associated with accounts receivable including processing donations, performing bank deposits, and tracking and following up on accounts
• Conducts duties associated with payroll, including inputting data into Paychex
• Performs monthly bank account reconciliations
• Performs credit card reconciliations
• Oversees annual audit
• Inputs financial data into annual library and grant reports
• Maintains financial records in accordance with industry standards
• Prepares financial reports as requested by collecting and summarizing account information and trends
• Assists the Directors on detailed budget projections and monthly reports for the Board of Trustees
• Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising Directors on needed actions
• Oversees insurance renewals
• Performs other financial duties as assigned

• Associate’s degree or higher in business administration, accounting, or another relevant field
• Minimum of two years accounting or bookkeeping experience including accounts payable, accounts receivable, general ledger, and financial report
• Excellent written and verbal communication skills
• Ability to plan and organize work routines and long-range projects
• Ability to establish and maintain effective working relationships with the Executive and Library Directors, staff, vendors, and the public
• Proficiency with QuickBooks, Paychex, and Revel (point of sale system)
• Non-profit bookkeeping experience a plus
• Understanding of library operating systems a plus
• Excellent organizational and follow-through skills, ability to multi-task, prioritize and work under deadlines
• Ability to maintain strict confidentiality and communicate in a professional manner with board, staff, funders, and members

This Position is: In-Person

Position Type: Part-Time

Salary Range: $22.73 per hour; 15 hours per week (two 7.5 hour-days/week or three 5 hour-days/week) 

Salary Type: Non-Exempt

Benefits: Paid time off