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Membership and Grant Manager

  • January 29, 2019 1:04 PM
    Message # 7135447

    January 29, 2019

    Membership and Grant Manager

    Rockwell Museum

    Corning, NY 14830


    Responsible for all aspects of membership and grants management, including grant submissions and reporting, donation tracking and correspondence, and monthly membership processing. Works with the Director of Advancement to strategically expand funding opportunities.


    • Processes memberships, general donations and grants in CRM database and produces timely gift acknowledgment correspondence
    • Leads the development of fund development reports for the Advancement Department, ensuring effective oversight of memberships, donations and other fund development initiatives
    • Manages all aspects of grants administration, including but not limited to grant applications, reports and all supporting documentation; works with program owners to ensure accurate tracking of financials and program data
    • Collaborates with Director of Advancement to identify new funding opportunities and expand grants profile
    • Reconciles donation revenue with the finance function, ensuring accurate coding of all fund development transactions
    • With the Director of Advancement, increases the number of Museum members through creative branding, membership initiatives and events and programs
    • With the Director of Advancement, advises and collaborates on sponsorships for exhibitions, programs, events and activities; coordination of Silver Dollar Society benefits and events; and management of annual appeal
    • Works with Marketing Manager to develop and implement formalized continuity guidelines for Patron Manager
    • Administers monthly membership renewals
    • Evaluates and updates fund development correspondences
    • Leads customer tracking in CRM database to ensure accurate records of current and future Museum constituents


    • Bachelor's degree in English, Communications, Public Administration or related field required
    • Three to four years of experience in fund development, grant writing
    • Excellent written and verbal communication and interpersonal skills with a diplomatic, professional phone manner
    • Proficiency in Excel, Outlook and Word on PC platform
    • Ability to learn Museum CRM software required; experience with CRM databases strongly preferred
    • Proven self-starter with strong work ethic, self-motivated, resourceful, conscientious, punctual and energetic
    • Meticulous attention to detail with strong emphasis on thoroughness, accuracy and follow up
    • Ability to work effectively with internal and external customers and people of all levels
    • Ability to work within deadlines and manage multiple priorities
    • Ability to work as a member of a team and independently
    • Ability to maintain confidentiality
    • Ability to work weekends and evenings as needed; flexibility and adaptability in schedule

    Cover Letter and Resumes should be submitted to

    Sherry Kirk

    Executive Liaison and Financial Assistant



The Museum Association of New York strengthens the capacity of New York State’s cultural community by supporting professional standards and organizational development. We provide advocacy, training, and networking opportunities so that museums and museum professionals may better serve their missions and communities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

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