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Development and Operations Manager - Albany Institute of History & Art

  • November 03, 2022 3:44 PM
    Message # 12977251
    Amelia Whitworth (Administrator)

    Job Location: Albany, NY

    Job Title: Development and Operations Manager

    Institution: Albany Institute of History & Art

    Institution Website:

    About the Institution: The Albany Institute of History & Art is one of the oldest museums in the United States. It also is the major repository for the region's heritage, with nationally significant collections. The Institute’s museum and library holdings form the best collections in the United States documenting the life and culture of the Upper Hudson Valley region from the late seventeenth century to the present day. Although the Institute is famous for its significant Hudson River school paintings, the broad scope of its collections includes fine arts, furnishings, personal objects, documents, manuscripts, photographs, and personal papers used by people of all ages, social classes, economic conditions, and cultural groups.

    AIHA's Education programs serve 10,000 students, teachers, adult learners, and families every year. The museum education department’s mission is to connect our community to our collections and exhibitions through lifelong learning opportunities that serve toddlers to older adults. We develop programs for school children and their teachers that provide formal learning experiences that support their curricula. And a full range of informal, public programs for our community helps people of all ages connect to arts and culture and to each other. Every program we offer has been tested and piloted before being fully implemented. Education programs are organized into three areas of learning: schools and teachers programs, public programs, and community and collaborative programs. 

    The Development and Operations Manager leads the daily operations of the development departments and supports the daily operations of the museum at the direction of the Executive Director. The role includes a variety of administrative tasks supplemented by project management-oriented work related to the coordination of fundraising efforts of the organization. Typical work week is Monday through Friday, 9:00 AM to 5:00 PM with flexibility to accommodate nights and weekends. This position is public facing and regularly coordinates work with other museum departments.

    Specific Duties and Responsibilities
    Development and Stewardship
    Coordinate the creation appeals for general operating funds, and honorary committee event appeals in collaboration with Executive Director and Development Consultant
    Develop and maintain close working relationships with corporate and individual donors
    Research and identify new donor prospects with Development Consultant
    Grants and Foundations
    Collaborate with other departments on writing grants and project budgets for both foundations and government agencies.
    Manage grant calendar, including interim and final reports
    Processes re-imbursements for grants
    Collaborate with other departments in reporting to foundations and government agencies

    Administration and Operations
    Reconciles all gifts batched into CRM with P&L generated from QuickBooks
    Assists with coordination with Executive Director in board relations; produces minutes for the Finance Committee and Executive Committee, sends meeting reminders and agendas for committees
    Creates presentation slides for Executive Director
    Works with CFO to produce required materials for audit, takes a lead role in working with accounting firm
    Assists in ensuring front of house coverage
    Creates reports related to giving trends, donor retention, and progress to fundraising goals
    Serves on varieties of Board of Trustee Committees (Finance, Executive, Governance)
    Drafts minutes for Finance Committee, Executive Committee, and Board of Trustee Meetings
    Other duties as assigned

    People Management
    Hires, trains, and manages performance of development associate and assistant staff
    Facilitates regular staff meetings to delegate tasks and establish/review project timelines
    Coordinates professional development and team building opportunities for development department staff as needed
    Minimum Qualifications
    B.A. in business, finance, museum studies, or a related field
    Maintain a high level of confidentiality
    Possesses a professional communication style and courteous demeanor
    Previous experience managing people and processes
    Previous experience writing successful grants and appeals
    Flexible, with a demonstrated ability to work independently and as part of a team

    Preferred Qualifications
    M.A in business, finance, museum studies, or related field
    3+ years of experience in a leadership role with people and process management responsibility

    This Position is: In-Person

    Position Type: Full-Time

    Salary range: $51,480 - $52,000

    Benefits: Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid time off, Contribution to Retirement Plan

    How to Apply: Interested applicants should submit a cover letter, resume, and a minimum of three professional references to with the subject line AIHA Development Manager

    Job Closing Date: 11/30/2022
    Last modified: November 03, 2022 3:51 PM | Amelia Whitworth (Administrator)

The Museum Association of New York helps shape a better future for museums and museum professionals by uplifting best practices and building organizational capacity through advocacy, training, and networking opportunities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

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