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Development Officer and Collections Manager - Schenectady County Historical Society

  • June 15, 2022 10:24 AM
    Message # 12817307
    Mili Gonzalez (Administrator)

    Job Location: Schenectady, NY

    Job Title: Development Officer and Collections Manager

    Institution: Schenectady County Historical Society 

    Institution Website:

    About the Institution: The Schenectady County Historical Society brings to life the region’s dynamic history at the Mabee Farm Historic Site in Rotterdam Junction and the Grems-Doolittle Library and the Schenectady History Museum in the historic Stockade district of Schenectady. Featuring interactive exhibits, talks, workshops, concerts, education programs, and community events for all audiences, SCHS shares stories, inspires dialogue, and encourages understanding of the history, people, and cultures of Schenectady County.

    SCHS is committed to being an inclusive organization, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.

    Employment at SCHS is contingent upon an acceptable background check result.

    Job Description: The Schenectady County Historical Society seeks a uniquely qualified individual to serve as the Development Officer and Collections Manager. This dual position incorporates fundraising (70%) with managing the SCHS’s broad collection of historic artifacts (30%).


    As Development Officer (70%), this position works with the Executive Director to build financial support for SCHS through annual, major, and planned giving campaigns, donor relations, nurturing and growing membership programs, procuring corporate sponsorships, and grant-writing. The candidate will cultivate and maintain relationships with individuals, businesses, and foundations to secure financial support for SCHS.

    As Collections Manager (30%), the candidate is responsible for management and care of SCHS’ 10,000+ historic artifacts, including cataloging, storage, preservation, and research, and is responsible for the acquisition, accession, and deaccession of items. The candidate will also assist the SCHS team in developing exhibits, writing articles, and other research related tasks.

    Collections Management:
    Manage SCHS collections care, management, storage, receipt, accessioning and deaccessioning, cataloging, labeling, and documentation of objects acquired for SCHS collections while adhering to best practices
    Manage PastPerfect Web Edition, SCHS’ cloud-based collections management system, ensuring the accuracy and completeness of records by reviewing, updating, implementing, and enforcing adherence to data standards
    Develop, maintain, and implement the Collections Management Policy and Collections Development Plan, building and diversifying the SCHS artifact collection
    Supervise collections volunteers and interns
    Assist where needed, including but not limited to administrative and operational tasks and special events

    Manage and cultivate a portfolio of corporate, individual, and foundational gifts by identifying, cultivating, soliciting, and stewarding donors
    Manage and nurture SCHS membership program, developing strategies to grow membership
    Actively seek corporate support by developing sponsorship proposals and solicitations for businesses
    Develop and execute annual appeals and campaigns
    Develop and execute activities targeting one-time, recurring, and major gifts, bequests, and planned giving
    Research grants that support SCHS, and assist with the preparation of grant proposals and reporting
    Work with the Executive Director to develop, plan, and execute fundraising events, including the Festival of Trees
    Work with the Administrative Officer to manage and build DonorSnap database
    Attend Development Committee monthly meetings and maximize board engagement with development
    Manage wedding rental tours, questions, and contracts
    Represent SCHS at fundraising events
    Assist where needed, including but not limited to administrative and operational tasks and special events


    This position requires a motivated, polished individual with exceptional written, oral, and digital communication skills as well as proven expertise in solicitation of gifts, fundraising principles and techniques, and grant-writing. The incumbent will have a Bachelor's degree and five years’ experience in nonprofit development, philanthropy, museum management or related fields, as well as capacity in collections management and an understanding of museum artifact best practices. A Master’s degree is preferred. Demonstrated success in creating and cultivating long-term relationships with individual/major donors, or securing gifts, event sponsors, or corporate funding is also preferred.

    They will be comfortable working independently as a self-starter, and have the ability to effectively manage ongoing projects alongside unanticipated occurrences. The ideal candidate is a highly organized, innovative multi-tasker with excellent attention to detail, and excellent interpersonal skills.

    Digital literacy is a necessity of this position; candidates must be proficient in various technology platforms including Google Drive/Docs and social media tools, and be ready to learn PastPerfect and DonorSnap databases.


    This is an exempt salaried full-time position requiring a total of 35 hours per week with some evening and weekend hours, including at least one Saturday a month. In joining a small, dynamic staff, candidates must be open to collaborative scheduling priorities and shared administrative duties. Candidates must have a valid US driver’s license and access to a car for travel between SCHS sites. Full-time employee benefits include medical insurance, retirement account, paid sick leave, holidays and vacation time. Salary range is $47,000 - $50,000.

    This Position is: In-Person

    Position Type: Full-Time

    Salary range: $47,000-$50,000

    Benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid time off, Contribution to Retirement Plan

    How to Apply: Please send a resume, cover letter, and a short writing sample by July 18, 2022  to Mary Zawacki at No phone calls, please.

    Job Closing Date: 7/18/2022

The Museum Association of New York helps shape a better future for museums and museum professionals by uplifting best practices and building organizational capacity through advocacy, training, and networking opportunities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

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Troy, NY 12180 USA

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