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Major Gifts & Grants Coordinator - Olana

  • May 27, 2021 2:20 PM
    Message # 10564421

    Position Summary

    The Olana Partnership (TOP) seeks a highly-motivated and detailed-oriented individual to join our development team. The Major Gifts & Grants Coordinator works closely with the President and Senior Vice President, as well as other senior curatorial and program staff, to identify, cultivate, and steward major donors.  This position conducts prospect and grant research, writes and edits proposals, reports, and project-specific communications.  

    Primary Duties and Responsibilities

    ·         Coordinates major donor identification, cultivation, solicitation, and stewardship to support front line senior staff fundraising efforts; Ensures all gift activity is recorded in database (Abila) and the accuracy of gift acknowledgments and all information communicated to donors and prospects;

    ·         Designs and produces ad hoc reports from TOP’s database to support fundraising efforts;

    ·         Drafts a variety of written materials, including detailed individual prospect briefings and gift indentures, proposals in support of specific initiatives and internal and external correspondence;

    ·         Interacts with donors at the request of senior staff and/or in response to inquiries and at development events;

    ·         Coordinates strategy to develop strong, expanding pipeline of grants to support TOP operations, exhibitions, programs, capital development, and other initiatives; Research grant funding trends and opportunities to identify best fit for TOP needs;

    ·         Coordinate grant application and reporting activities across all operational and programmatic areas in collaboration with TOP senior staff to ensure funder requirements and deadlines are met;

    ·         Coordinates internal and external meetings, including scheduling, attending and producing minutes and action items lists; drafts committee reports;

    ·         As a member of a team, coordinates special events, including donor cultivation and recognition events and celebrations of special initiatives; specific event duties include: drafts invitation and confirmation cards, compiles and maintains lists using complex queries, extends invitations, confirms attendance, ensures attendance accuracy, prepares biographies and talking points for guest speakers and drafts event flow documents;

    ·         Maintain the highest standards of fundraising ethics, consulting with supervisor in the event of any ethical questions;

    ·         May perform other duties as assigned.


    •          Bachelor's degree required;   

    ·         One to two years’ experience in development or similar work, preferably at a cultural institution; will consider academic work to meet this requirement;

    •          Superior communication skills, with an emphasis on writing and editing skills;

    ·         Professionalism, maturity and an ability to work with confidential information;

    ·         Demonstrated ability to prioritize work, manage multiple tasks and meet deadlines in a time-constrained environment. Ability to initiate and complete tasks with minimal supervision;

    ·         Advanced proficiency with MS Word, Excel, database software and reporting, and the ability to conduct data analysis and work with financial information;

    •          Willingness to work occasional evenings and weekends;
    •          Valid driver’s license.

    Salary Range: $38-$48,000 based on experience.  The Olana Partnership offers a competitive salary and a comprehensive benefits package.

    To Apply

    Submit resume, cover letter, and two writing samples to by June 30, 2021.

    All candidates for employment will be subject to pre-employment background screening, and all offers are contingent upon the successful completion of the background check.

    Olana State Historic Site is a tobacco-free environment.

    The Olana Partnership is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

    The Olana Partnership

    The Olana Partnership (TOP) is a 501(c)(3) non-profit educational organization and operates Olana State Historic Site in a cooperative agreement with  the New York State Office of Parks, Recreation, and Historic Preservation. TOP’s mission is to preserve and interpret Olana, and, through five decades, TOP has harnessed the passion and philanthropic support of thousands of supporters to restore Olana’s treasures of art, architecture, and landscape. TOP’s mission extends to the stewardship of Olana’s nationally-significant viewshed and to developing Olana as a vital educational resource for visitors from across the world and the communities of the region. 

    Olana State Historic Site

    A National Historic Landmark, Olana is the greatest masterpiece of America’s preeminent artist of the mid-19thC, Frederic Edwin Church (1826-1900). He achieved international fame with paintings such as Niagara (1857) and The Heart of the Andes (1859) and created Olana over 40 years, beginning in 1860. Church designed every aspect of Olana, the eclectic fantasy of the main house, the bucolic assemblage of the farm complex, and the 250-acre landscape that provide a romantic, picturesque setting for the whole and engages sweeping 360-degree views.  In 2019 there were approximately 170,000 visitors to the landscape and 33,000 visitors to the main house.

The Museum Association of New York strengthens the capacity of New York State’s cultural community by supporting professional standards and organizational development. We provide advocacy, training, and networking opportunities so that museums and museum professionals may better serve their missions and communities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

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Troy, NY 12180 USA

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